Template Policy
This document is designed as a template for Nightlines creating new policies.
Table of contents
Guidance
Defining Policy, Process and Procedure
| Type | Definition | Purpose |
|---|---|---|
| Policy | An overall approach or principle of action in relation to a specific issue | Describes why this document is required |
| Process | Provides a high-level view of how the policy is implemented | Outlines what tasks should be performed, when, and by whom |
Resources and Research
In the absence of a template from the NLA (which will always be thoroughly researched) it is important to identify resources, research articles or documents which can be used to formulate a policy.
Nightline Quality Standards
The Nightline Quality Standards will have sections on most policies and procedures that you should read before creating your own policy.
Policy Considerations
There are many factors Nightlines could consider when writing this policy.
Any given policy document should include the following information:
- When it was written
- When it needs to be reviewed
- The reasons for having the policy (i.e. your policy statement)
- The scope of the policy and who it applies to
- Any relevant definitions
- Who is responsible for executing and enforcing the policy
- A log of any revisions or amendments
- Any legal requirements
Suggested factors to consider include stakeholder considerations, policy exclusions.
Template Policy
| Policy approved | Policy review due | Any other info? |
|---|---|---|
DD/MM/YYYY |
DD/MM/YYYY |
? |
Definitions
Summarise definitions used, or use the table below:
| Term | Definition |
|---|---|
Placeholder |
A word used to indicate putting your own content here. |
Purpose
What is the purpose of this policy?
Scope
Who does this policy apply to? What calls or methods of contact?
Policy Statement
Outline the elements of the policy here.
Roles and Responsibilities
The committee role is/are responsible for:
Doing this action.
Legal Considerations
List any legal considerations or relevant legislation here.
Reviews and Amendments
List any changes to this policy that need to be recorded for historical purposes.
E.g. May 2021: changed wording on Y, updated definitions.
Template Procedure
Procedural Steps
Detailed step-by-step instructions on how to do parts of that process or specific task.
Insert information here.
“Sample phrase here”
Process
Insert a flowchart here if necessary!
Appendix 1
Add further information here as necessary.